158 Free Agenda Templates

If you’re reading this, there’s a good chance that you’ve been to a meeting that was less than stellar.

Maybe it was the wrong people in the room at the wrong time, or maybe there was so much going on that people weren’t able to focus on what was important. Regardless of the reason, meetings can be incredibly unproductive if they’re not planned properly.

Want to host a meeting that people actually want to attend? Your first step is sending that meeting agenda in advance. If done right, an agenda ensures everyone involved in an upcoming meeting knows exactly what they need to bring and what agenda items will be discussed so everyone can get their work done efficiently and effectively.

This is why we’ve put together these 90+ meeting agenda templates.

Trending Templates trending_up

We've got a pretty good handle on what meeting agendas are trending this year. If you're looking for a template that's sure to be used by your team, these ones are trending now.

One-on-One Meeting Templates

These meeting agenda templates provide a structure and framework for your next one-on-one meeting with your manager or direct report. They’ll ensure your time together is well spent, by providing you with a clear agenda to discuss at the beginning of each meeting. And ultimately make you both more successful in your role. Try them in our free meeting app, download as PDF, Excel, Word docs or import to Google Docs.

Team Meeting Templates

A good agenda is a great way to start your next staff meeting. It’ll help you identify the most important topics and goals quickly, so you can keep the meeting focused.

These meeting agenda templates will help your whole team show up to the meeting prepared and engaged in the discussion. Get through everything you need to talk about faster, without missing a thing. Try them in our free meeting app, download as PDF, Excel, Word docs, or import to Google Docs.

Performance Meeting Templates

Performance meetings are a tool used to review employee performance and discuss future goals. They’re also called performance reviews, performance check-ins or feedback sessions. These kinds of meetings should be held regularly as they help ensure employees know what they need to do to improve their job skills and meet their goals at work and grow.

The following meeting agenda templates should set you on the right track. Try them in our free meeting  app, download as PDF, Excel, Word docs, or import to Google Docs.

One-off Meeting Templates

As you’re planning a one-off meeting, it’s important to take the time to create an agenda. In fact, we recommend using an agenda for every type of meeting—even if you think it will be a quick catch-up with someone over coffee. Being intentional with your time matters.

The good news is that there are plenty of free meeting agenda templates available to make this easier than ever before. Try them in our free meeting app, download as PDF, Excel, Word docs, or import to Google Docs.

Planning Meeting Templates

These templates help you plan for making a plan.

The purpose of this type of meeting template is to ensure everyone’s aligned on upcoming projects or goals. Whether it’s a quarterly planning meeting, sprint planning meeting, goal-setting or general brainstorming — it’s important to go into the meeting with intention. These are some agenda samples to help. Try them in our free meeting agenda app, download as PDF, Excel, Word docs, or import to Google Docs.

Cross-Functional Meeting Templates

Cross-functional collaboration is essential to every smooth running organization.  One of the easiest things you can do to make collaboration more seamless it having a meeting agenda for your touch points with other teams.

These meeting agenda templates will help ensure that all attendees understand their role in the meeting and can allocate their time accordingly. Also, putting an agenda in place allows people from different departments or teams, who aren’t as familiar with each other, to communicate effectively when discussing complex topics like product development or marketing strategy. Try in our free meeting agenda app, download as PDF, Excel, Word docs, or import to Google Docs.

Retrospective Meeting Templates

Your team should attend every retro with their thoughts already organized, so you’re spending more time looking for solutions than discovering the problems.

The following agenda templates can help you get the most out of this collaborative time. Reflect with your team in our free meeting app, or by downloading as PDF, Excel, Word docs, or importing to Google Docs.

Remote Meeting Templates

Remote teams need to be more disciplined with their time together as they get so little of it compared to their office or hybrid team counterparts. Below we’ve compile meeting agenda templates specifically built for remote teams. They’ll keep your meeting professional, simple, yet fun. Try in our free meeting agenda app or download as PDF, Excel, Word docs or import to google docs.

Customer Success Meeting Templates

A customer success meeting should be held once a week for the internal team members who are responsible for interacting with your customers.

The purpose of these meeting templates range from discussing trends in customer feedback and resolving any issues that have arisen from previous meetings to planning upcoming interactions with your customers and supporting career growth.

Engineering Meeting Templates

The engineering meeting agenda templates in this section are designed for every stage of your project, from scrum, to your retros, to deployment and follow-up.

Sales Meeting Templates

These sales meeting agenda templates help you facilitate a flow of important information through your whole organization.

From templates for one-on-ones with front line sales reps and team meetings, to forecasting and coaching — and everything in between. Don’t miss a beat with these proven sales meeting templates.

Agile Meeting Templates

Get access to professional meeting templates for your next scrum, retro, standup, or sprint planning meeting. Submitted by leaders running effective meetings right within Hypercontext! All available as PDF, Excel, Word docs, or in our free meeting app.

Why you need an agenda for every meeting

A meeting agenda is a critical tool for anyone who has to manage and lead others. It helps keep everyone focused on the tasks at hand, prevents unnecessary distractions and keeps things moving smoothly from start to finish. An agenda also gives you an opportunity to review what was discussed in previous meetings, so that you can make note of topics or issues that require further discussion.

What’s needed in a meeting agenda?

A meeting agenda is a document that outlines all the information needed for a group of people, such as coworkers or employees, to attend a meeting. This includes:

• Who will be in attendance
• The purpose of the meeting
• What topics they’ll be discussing
• Time allotments for each agenda item

By creating this document ahead of time and sending it out before your meeting begins, you allow attendees to come prepared with ideas and any documents they need. Plus, it gives them time to look over anything else relevant so that they don’t waste valuable time during the actual meeting.

Sample agenda format example

if you can’t find what you need in the meeting templates above, below is a sample meeting agenda you can copy/paste and use on your own. It’s a blank slate, so you can fill it in with your own ideas and thoughts.

Meeting Event Name:

_____

Meeting Event Start Time/End Time/Location:

Monday ____ 2022, from 1-2pm. Video conference link: _____

Meeting purpose:

The purpose of this meeting is to…

(💡Pro tip: Include the criteria for being able to end the meeting early.)

Meeting attendees:

• Needed: ___,___, ___.
• Optional: ___,___, ___.

(💡 Pro tip: View our post on RACI if you need help figure out who should attend)

Meeting agenda:

[Example Section]

• [example discussion topic]
  • Summary: [to be filled in during the meeting]
• [example discussion topic]
  • Summary: [to be filled in during the meeting]

[Example Section]

• [example discussion topics]
  • Summary: [to be filled in during the meeting]
• [example discussion topics]
  • Summary: [to be filled in during the meeting]

So, what are you waiting for?

No matter what kind of meetings you have, try using one of our agenda templates. In the library above, you can find meeting agenda templates for a wide range of meeting types from one on ones to team meetings. Plus, meeting tailored to your specific team, including sales templates, agile templates, cross-functional agenda examples and more.